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HIPAA Tracker
HIPAA Tracker is a tool that supports HIPAA compliance programs for healthcare and health information system vendor organizations. HIPAA Tracker is different from most other HIPAA solutions available today. By combining a database that is customized to the organization, online access to the HIPAA regulations, documentation capabilities, and project management data, HIPAA Tracker becomes a single-point solution for HIPAA compliance programs. And HIPAA Tracker's value doesn't end once the compliance project is complete. HIPAA Tracker's document attachment feature allows the system to serve as a repository of information that can be used if your organization is inspected or becomes the subject of a complaint. Information in the database can be used to demonstrate the thoroughness of your analysis and compliance programs.
HIPAA Tracker provides:
- Gap and Risk Analysis
- Provides guidance for gap and risk analysis
- Supports documentation of findings
- Provides direct access to HIPAA regulations
- Organizational Compliance
- Provides documentation of organizational changes
- Tracks compliance tasks
- Stores HIPAA-compliant policies and procedures
- Employee Education
- Supports the development of training programs with assessment and compliance information
- Compliance Monitoring
- Provides documentation of compliance efforts
- Stores supporting analysis documents
- Supports compliance inspections
Customized Compliance Database
HIPAA Tracker can be customized with databases specifically designed to address an organization's compliance requirements. Each database contains compliance elements specific to a type of organization. Currently HIPAA Tracker has databases for the following organization types:
- Medical practices of any size
- Hospitals and surgery centers
- Integrated delivery systems and large healthcare organizations
- Health information system vendors
Organizations using HIPAA Tracker can add elements to the database and create a comprehensive and customized compliance tool.
Links to HIPAA Language
Each compliance element in the database is linked directly to HIPAA language so that users can quickly refer to actual HIPAA language when performing gap or risk analysis activities or developing compliance plans. Users can also add links to sections of the regulation that may be important to understanding a compliance element.
Periodic Database Updates
Licensed users of HIPAA Tracker can receive periodic updates based on changes to the HIPAA regulations. Updates will include guidance documents released by Health and Human Services.
Tracking Compliance Programs
HIPAA Tracker's detail task screen allows users to track the progress of specific compliance elements, much like a project plan. Statistics stored in the database can be used to generate management reports that can be easily e-mailed to interested parties.
Implementation
HIPAA Tracker can be installed as a stand-alone system or as an enterprise wide compliance solution. The system's easy-to-use interface is web-based which allows seamless integration with UNIX, Windows or Macintosh computing environments. If implemented on an organization's intranet, HIPAA Tracker can serve as an overall compliance project management tool. For smaller organizations HIPAA Tracker is available in an application service provider (ASP) model.
Feature Summary
- Scalable multi-platform analysis and compliance tool supporting enterprise-wide HIPAA compliance programs
- Web-based client runs on UNIX/Linux, Windows, and Macintosh operating systems
- Stand-alone server runs on UNIX/Linux, Windows, and Macintosh (OS X) operating systems
- Databases of compliance tasks allow organizations to jump start compliance projects
- Tasks are linked to pertinent HIPAA language
- Progress on individual compliance tasks can be tracked and reported
- Document attachment functionality supports development of a central repository of compliance information
Pricing
HIPAA Tracker can be licensed from Ocius Medical Informatics for installation on a single computer or on a network. Smaller organizations can also access HIPAA Tracker as a shared application hosted on an OMI server. Pricing is based on the number of seats. Compliance databases can be purchased separately. Updates to the compliance database require a monthly subscription. For more information about HIPAA Tracker, or to request a proposal, contact us at
866.402.4875
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